Should You Buy or Lease to Own an Office Multifunctional Printer In Toronto Canada? (And What Does it Cost)?

Should You Buy or Lease to Own an Office Multifunctional Printer In Toronto Canada? (And What Does it Cost)?

Okay, so you have decided that your business needs a new Office Printer or multifunction Copier (MFP)? Now you wondering if you should buy your copier outright? Or are you considering leasing what are the available leasing options and what is the benefit of leasing to own your office equipment? The manufactures like HP, Canon, Kyocera, Toshiba, IBM, Lexmark, Dell, Epson and the two most reliable brands Ricoh Office Printers and Xerox Office Printers and Copiers offer financing or leasing, but applying through AbsoluteToner and Copiers will provide you with the lowest rate through our partners or throughout our in-House financing. 

Depending on how you look at things, this could go either way. Leasing allows you to spread out smaller payments over time which may be more budget or cash-flow-friendly for companies with slim budgets. You may have also considered the pros and cons of buying and leasing your office space. The peace of mind and billing predictability of a service contract is valuable for almost any organization.

The Pros of Leasing Your Copier
One of the main reasons to consider leasing is the upfront cost, or rather, lack thereof. There are often financing options available but the interest costs may not be something your business is willing to take on.

Standard maintenance is something that should be always be considered over and above the original purchase cost. Often, the dealer will help you save a few dollars by bundling this into the total price of the copier or printer. Will you pay for this servicing on a time and materials basis or will you purchase a service contract? Many buyers choose the predictability of a service contract, but in either case, this is a cost you should budget for.

Finally, if technology changes render your equipment outdated, you may be stuck with equipment that cannot be resold or repurposed. You cannot sell the equipment to recoup costs but you also don’t run the risk of being stuck with equipment after the lease term.

Lease agreements typically require the purchase of a regular maintenance service contract for the device. This allows you to recoup some of the original cost which you can put toward new, upgraded office equipment. If managing cash flow is a concern for your business, this may be the best solution to get new equipment without having to make major changes in the budget.

The lower payments of leasing may open up more options for higher-end equipment that is simply unaffordable when paying the entire cost upfront. Choose a reputable company with flexible agreements and a record of good service otherwise you may be stuck in a lease that only serves to frustrate you.

Additional Cons to Leasing:
Interest is bundled into your lease payments so the total cost of ownership may be more expensive
Leasing periods are locked in (normally for three to five years)
The MFP belongs to the leasing company
Most leases require you to purchase a service contract
You may be responsible for transporting the device back to your dealer at the end of the lease (check the fine print)
How Much Does it Cost to Lease a Copier?
Here at Office Interiors if we were to lease to a customer, they would have the option to make payments monthly or quarterly. This equipment will be an important part of your operation so it’s important to make the right decision for your particular organization.

The Pros of Buying Your Copier
One of the main benefits of buying outright is ownership. Determining the price of a lease depends on the cost of your device, any financing fees and interest that the leasing company adds and the duration of the lease. They would then select how long the lease payments would last for, usually from three to five years. Purchasing costs can often also be claimed on your taxes but you should consult an accountant to see if the tax benefit will be worth it for your business.

Of course, there are some reasons that buying your copier may not be the right decision.

The Cons of Buying Your Copier
The upfront cost of buying is higher. Instead of having to put down a large lump sum, you can spread out payments over several years. On average though, you should be able to expect prices in this range (assuming a five-year lease):

20-25 ppm MFPs starting from $45 to $65 per month
30ppm MFPs starting from $65 to $85 per month
40ppm MFPs starting from $75 to $95 per month
50ppm MFPs starting from $85 to $195 per month.

Production Printers start at $125 - $1500

 



There are many moving parts in a copier or printer and they will require regular servicing and maintenance beyond the occasional replacement of a broken part. If you want the newest technology working for you then leasing could be the best way to achieve that within your budget.


Additional benefits to leasing:
Upgrading incurs little or no out-of-pocket expense
The option to buy out your device at the end of your lease, often at reasonable market value
A longer payment period may mean you can upgrade to more advanced technology
Qualifies as a business expense rather than a capital expense / depreciating asset
With all of those benefits in mind, it’s time to look at the cons of choosing to lease your office equipment.



The Cons of Leasing Your Copier
While your monthly payments may be less when choosing to lease, over time, the total cost may actually be higher than buying. Plus, at the end of the agreement, there is no property left.

You also need to be careful about the lease terms you agree to and what your options will be at lease expiry. This isn’t likely to happen quickly but should be a consideration if you plan to keep your equipment for a number of years.



Should You Lease a Copier?
Choosing to lease office equipment has its own advantages and drawbacks for your business. Let’s start with a few points that could be viewed as either a pro or a con.

The equipment belongs to the leasing company. A manufacturer’s warranty may cover faulty parts but they may also require you to take the device to a regional facility or even send the equipment back for those repairs.

Since not all companies are the same there is no single right answer, it depends on your specific situation and priorities.

It’s impossible to say that buying is always right or leasing is always right. If you want to make customizations or changes to the equipment then you can make that call.

By owning the copier, you are free to sell it whenever you want. However, there are some important questions to ask yourself before coming to a final decision about whether buying vs leasing a copier is best for your business.



Should You Buy a Copier Outright?
First, let’s consider the benefits and drawbacks of buying an MFP. Once you have paid for the device, you are the owner of that device and what you do with it is completely up to you. So you have decided that your office needs a new copier or multifunction printer (MFP)? Are you wondering if you should buy your copier outright? Or are you considering leasing options on this critical and often expensive piece of office equipment?



The question to buy or lease is one that seems to come up time and time again when there is a major business decision to be made but can have a substantial impact on your business’s return on investment from this purchase. 

Lease To Own & ALL-INCLUSIVE Copier Deals

(15% OFF With Upfront Payment)

$78.29/MONTH NEW DEMO ALL-INCLUSIVE Xerox WorkCentre EC7836 Color Laser Multifunctional Printer Copier Scanner
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Absolute Toner $85/Month BRAND NEW ALL-INCLUSIVE (After Instant Rebate) Xerox WorkCentre EC7836 Color Laser Multifunctional Printer Copier Scanner Showroom Color Copiers

$78.29/MONTH NEW DEMO ALL-INCLUSIVE Xerox WorkCentre EC7836 Color Laser Multifunctional Printer Copier Scanner

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$3,990
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$8,500
$98/Month ALL-INCLUSIVE Xerox EC8056 (Demo Unit) 55PPM Color MFP Laser Multifunctional 11X17, 12x18 300 GSM
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Absolute Toner $125/month - ALL-INCLUSIVE Newly Released Xerox® EC8056 IN-STOCK! 55PPM B/W and COLOR MFP Laser Multifunctional Printer Copier Scanner 11X17, 12x18 up to 300 GSM Showroom Color Copiers

$98/Month ALL-INCLUSIVE Xerox EC8056 (Demo Unit) 55PPM Color MFP Laser Multifunctional 11X17, 12x18 300 GSM

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$4,990
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$9,500
$75/Month - Ricoh MP C4504EX 45PPM Colour Multifunction Office Laser Printer Copier Scanner up to 180 IPM, 11x17, 12x18, 300gsm, One-Pass-Duplex
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Absolute Toner $75/month - Ricoh MP C4504 45PPM Colour Multifunction Office Laser Printer Copier Scanner, 11x17, 12x18, 300gsm, One-Pass Duplex, 180ipm Lease 2 Own Copiers

$75/Month - Ricoh MP C4504EX 45PPM Colour Multifunction Office Laser Printer Copier Scanner up to 180 IPM, 11x17, 12x18, 300gsm, One-Pass-Duplex

Sale price
$75
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$95
$29/Month Ricoh MP C300 Series Color Laser Multifunction Printer Copier Scanner With Large LCD Touch Screen
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Absolute Toner From $34/Month ALL-INCLUSIVE Ricoh MP C300 Series Color Laser Multifunction Printer Copier Scanner With Large LCD Touch Screen Showroom Color Copiers

$29/Month Ricoh MP C300 Series Color Laser Multifunction Printer Copier Scanner With Large LCD Touch Screen

Sale price
$29
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$39.99
$75/Month - ALL INCLUSIVE PROGRAM - Ricoh High Speed Full Size Color Laser Multifunction Printer Copier Scanner 11X17, 12x18, 300GSM
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Absolute Toner $75/Month - ALL INCLUSIVE PROGRAM - Ricoh High Speed Full Size Color Laser Multifunction Printer Copier Scanner 11X17, 12x18, 300GSM Printers/Copiers

$75/Month - ALL INCLUSIVE PROGRAM - Ricoh High Speed Full Size Color Laser Multifunction Printer Copier Scanner 11X17, 12x18, 300GSM

Sale price
$75
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$85
$49/Month ALL-INCLUSIVE LEASE TO OWN Ricoh MP C3503 Color Multifunction Laser Printer Copier Scanner (11X17, 12x18)
Absolute Toner Ricoh MP C3003 Color Laser Multifunction Printer Copier Scanner (11X17, 12x18) For Office - $39.99/Month Showroom Color Copiers

$49/Month ALL-INCLUSIVE LEASE TO OWN Ricoh MP C3503 Color Multifunction Laser Printer Copier Scanner (11X17, 12x18)

Price
$49
$39/Month Ricoh Copier MP C2503 With High Colour Quality Multifunction Printer Copier 25PPM
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Absolute Toner $47/Month Ricoh Copier MP C2503 With High Colour Quality Multifunction Printer Copier 25PPM Printers/Copiers

$39/Month Ricoh Copier MP C2503 With High Colour Quality Multifunction Printer Copier 25PPM

Sale price
$1,950
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$2,500
$45Month Xerox Repossessed VersaLink C7020 Color Laser Multifunctional Copier Printer Scanner, Scan 2 email 11x17 For Business
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Absolute Toner Xerox VersaLink C7020 Color Laser Multifunctional Copier Printer Scanner, Scan 2 email 11x17 For Business - $45/Month Showroom Color Copiers

$45Month Xerox Repossessed VersaLink C7020 Color Laser Multifunctional Copier Printer Scanner, Scan 2 email 11x17 For Business

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$2,290
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$4,500
$59/Month Canon imageRUNNER ADVANCE C5535i Laser Color Multifunction Printer, Copier, Scanner, 12 x 18 For Office | IRAC5535i
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Absolute Toner $59/Month Canon imageRUNNER ADVANCE C5535i Laser Color Multifunction Printer, Copier, Scanner, 12 x 18 For Office | IRAC5535i Showroom Color Copiers

$59/Month Canon imageRUNNER ADVANCE C5535i Laser Color Multifunction Printer, Copier, Scanner, 12 x 18 For Office | IRAC5535i

Sale price
$2,950
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$4,500
Xerox COLOR C60 Multifunctional Laser Production Printer Copier
Absolute Toner $146/Month Xerox  COLOR C60 PRO with Capability to print on specialty media -Multifunctional Laser Production Printer Copier Showroom Color Copiers

Xerox COLOR C60 Multifunctional Laser Production Printer Copier

Sale price
$169
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$265
Xerox Repo VersaLink B405DNI WI-FI B/W Monochrome Multifunction Laser Printer Copier Scanner (B405DN B405)
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Absolute Toner From $17/month-Xerox VersaLink B405DNM B/W Monochrome Multifunction Laser Printer Copier Scanner (B405DN B405) Showroom Monochrome Copiers

Xerox Repo VersaLink B405DNI WI-FI B/W Monochrome Multifunction Laser Printer Copier Scanner (B405DN B405)

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$795
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From $35/Month Xerox Versalink C405DNI WI-FI (C405) Color Multifunction Laser Printer Copier Scanner, LCD Touch Screen
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Absolute Toner NEW REPO Xerox Versalink C405DNM Color Multifunction Laser Printer Copier Scanner, LCD Touch Screen For Business Showroom Color Copiers

From $35/Month Xerox Versalink C405DNI WI-FI (C405) Color Multifunction Laser Printer Copier Scanner, LCD Touch Screen

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$35
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$35/Month (Available with Toner Included Maintenance program) Xerox Versalink C405DNM C405 C405DN Color Laser Multifunction Printer Scanner
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Absolute Toner Xerox Versalink C405dn C405-M All-in-one Color Laser Multifunction Printer Office Copier Scanner Laser Printer

$35/Month (Available with Toner Included Maintenance program) Xerox Versalink C405DNM C405 C405DN Color Laser Multifunction Printer Scanner

Sale price
$35
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$44
REPOSSESSED Xerox Versalink B405DN Multifunction Digital Laser Printer SCAN 2 EMAIL Office Copier Scanner
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Absolute Toner $25/month. New Repo Xerox Versalink B405 Monochrome Multifunction  Printer Office Copier Scanner only 4K pages printed Laser Printer

REPOSSESSED Xerox Versalink B405DN Multifunction Digital Laser Printer SCAN 2 EMAIL Office Copier Scanner

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$1,199
$75/month Xerox for Printing Invitation, Envelope Printing and PostCards - C8000DT C8000/DT VersaLink Tabloid A3 11x17 (Also available with White Toner)
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Absolute Toner Xerox VersaLink C8000 Color Laser Printer for Professional Results Showroom Color Copiers

$75/month Xerox for Printing Invitation, Envelope Printing and PostCards - C8000DT C8000/DT VersaLink Tabloid A3 11x17 (Also available with White Toner)

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$4,650
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$8,950
$198/month 54" Roland TrueVIS SG-540 54" Eco-Solvent Large Format Printer and Cutter (Print and Cut)
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Absolute Toner Copy of $245/Month Roland TrueVIS SG2-540 54" Eco-Solvent Large Format Inkjet Printer and Cutter (Print and Cut) Print and Cut Plotters

$198/month 54" Roland TrueVIS SG-540 54" Eco-Solvent Large Format Printer and Cutter (Print and Cut)

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$198
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Xerox C60 Production Color Multifunctional Laser Printer Copier Scanner For Business | Production Printer
Absolute Toner $125/Month Xerox C60 Production Color Multifunctional Laser Printer Copier Scanner For Business | Production Printer Showroom Color Copiers

Xerox C60 Production Color Multifunctional Laser Printer Copier Scanner For Business | Production Printer

Price
$117
$75/MONTH COLOR LASER + WHITE TONER PRINTER - XEROX VersaLink C8000W/ DT WHITE TONER and Color (C/M/Y)
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Absolute Toner XEROX VersaLink C8000W/DT WHITE TONER and Color (C/M/Y) Laser Printer. Showroom Color Copiers

$75/MONTH COLOR LASER + WHITE TONER PRINTER - XEROX VersaLink C8000W/ DT WHITE TONER and Color (C/M/Y)

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$75
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$45/month Samsung MultiXpress SL-X7400LX Color Laser Multifunction Printer Copier Scanner 11x17
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Absolute Toner $45/month Samsung MultiXpress SL-X7400LX Color Laser Multifunction Printer Copier Scanner 11x17 Printers/Copiers

$45/month Samsung MultiXpress SL-X7400LX Color Laser Multifunction Printer Copier Scanner 11x17

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$45
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$150/month KIP 850 Laser FULL COLOR Large Format Printer (Wide Format Colour Laser Printer)
Absolute Toner $185/Month KIP 850 Laser FULL COLOR Wide Format Printer (Large Format Colour Laser Printer) Large Format Printers

$150/month KIP 850 Laser FULL COLOR Large Format Printer (Wide Format Colour Laser Printer)

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